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Overall Function
The Executive Assistant provides executive-level support to the Project Director and supporting Program Management and Technical Advisory Team members of the MethaneSAT project, within the Office of Chief Scientist team in the San Francisco office. The Office of Chief Scientist is the nexus of science at EDF, ensuring that the science (natural and social sciences) that is the backbone for all EDF policy positions is based on the best available information. To be most effective in this role, the Office of Chief Scientist provides programmatic support for all scientists at EDF and fosters relationships with scientists outside the organization. The Executive Assistant will report to a Senior Manager in the Office of Chief Scientist and support the team in five key areas: administrative support, project and contract management, research, computer systems maintenance, and board management.
Term
This is a full-time, 2-year term position.
Key Responsibilities
- Maintain busy calendar and arrange extensive travel for the Project Director team members. Develop schedule effectively relative to Project Director's short-term needs, long-term plan and yearly goals.
- Act as coordinator and manage Project Director's day and maximize efficient use of time with a focus on rapid day-of scheduling changes.
- Coordinate amongst OCS senior staff to ensure materials are developed in a time-sensitive way.
- Prepare Project Director for meetings including printing documents, collecting supporting documentation and researching background information.
- Keep informed about major project developments; learn and stay abreast of current priorities as they relate to the Project Director's goals and strategy.
- Prepare written communications and correspondence on behalf of the Project Director and supporting team, including research as required.
- Answer and screen phone calls and emails. Take messages and field questions as appropriate. Monitor Project Director's inbox for urgent needs.
- Proofread, edit, and facilitate program-wide documents and reports requiring multiple manager input.
- Organize meetings with internal programs as well as outside organizations.
- Create and maintain administrative systems.
- Facilitate expense reports, invoices, contracts, and other documents requiring Project Director's and broader team's engagement.
- Coordinate with Operations Manager to submit external expenses and invoices and if capacity, support with financial reports.
- Professionally handle confidential information including administration and personnel information with appropriate discretion.
- Act as liaison with other internal departments/programs and outside organizations.
- Assist other Program colleagues with meetings and special projects.
Qualifications
- At least 5 years experience supporting a senior-level manager with demonstrable knowledge of impactful schedule management and travel coordination.
- Undergraduate degree preferred.
- Extremely organized and detail-oriented with a commitment to excellence.
- Strong problem-solving skills.
- Proficiency with MS Office applications, including Microsoft Outlook, and impeccable technical skills.
- High comfort level with numbers.
- Strong written and oral communication skills. Research-savvy; internet and resource proficient.
- Good interpersonal skills, as this job requires frequent interaction with diverse individuals including board trustees and funders.
- Ability to create strong relationships, both inside and outside the organization, and represent the program in the most effective and gracious manner.
- Poised, confident, self-directed and assertive with high energy, resourcefulness, adaptability and creativity with an emphasis on diplomacy.
- Intuitive, with a proactive focus on supporting the goals of the Chief Scientist and Program staff.
- Formidable coordination ability in true partnership with Project Director and other team leaders.
- Ability and maturity to manage up as well as down.
- Excellent judgment and discretion.
- Ability to focus, multi-task, prioritize and meet deadlines in a rapidly moving environment.
- Enjoys a team-oriented, fast-paced and entrepreneurial culture.
- Knowledge of environmental issues and/or policy is a plus.
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PROGRAM ASSISTANT, EDF+BUSINESS
BOSTON, MA
With world attention focused on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. This leading green group, with programs from Boston to Beijing, has tripled in size over the past decade by focusing on strong science, uncommon partnerships and market-based approaches. You can be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and a focus on results are a way of life.
About EDF+Business: we are a cross-cutting program within EDF that engages the business community on driving large-scale environmental change. We believe companies, communities and the environment can thrive in unison - and we're making it happen by leveraging the power of the marketplace. For 25 years, we've combined cutting-edge science, economic expertise and unexpected partnerships to help high-impact companies - including Walmart, KKR and FedEx - transform business as usual in their products, operations, supply chains and advocacy.
Our world needs healthy environments and healthy businesses to truly thrive - EDF+Business is forging solutions that benefit both. For more information on our work, visit www.business.edf.org.
Overall Function
We are looking for our next superstar Program Assistant to provide top-notch administrative support to the EDF+Business staff based primarily in our Boston and New York offices. This Program Assistant will provide heavy calendar and travel support for 4 senior staff, as well as lighter touch support another 4-5 staff members. Additional responsibilities may include event planning, monthly financial/expense reporting and contract management and invoice processing. The ideal candidate will have a passion for creating and maintaining an orderly, thriving workplace. Will be detail-oriented, a fast-learner who is thorough in her/his approach and willing to go the extra mile to complete tasks. A team player who can work independently, anticipate issues before they arise, and exudes integrity and trustworthiness so s/he can become a trusted partner to our most senior leadership.
We're looking for an individual with a proven track-record of providing high quality administrative support and who wants to grow their career on an administrative track. An individual who is resourceful, solutions-oriented, and flexible enough to adapt to an ever-evolving work environment.
Key Responsibilities
The Program Assistant will:
·Provide high level administrative support to a Senior Director of EDF+Business, Director of Operations for EDF+Business, Senior Manager of EDF+Business, and AVP of Strategic Marketing Initiatives, as well as lighter touch support for EDF+Business Boston and NY based staff, approximately 4-5 people.
·Heavy calendar support including scheduling meetings, appointments, conference calls and video conferences for both internal staff meetings and high-profile external stakeholder meetings.
·Act as EDF+Business point person for meetings, activites and events happening in the Boston office.
·Process monthly expense reports and AmEx statements for multiple staff.
·Plan complex domestic and international travel arrangements and prepare detailed itineraries as requested.
·Track monthly expenses for designated projects and/or grants within the EDF+Business program and assist with monthly forecasting of future expenses.
·Coordinate planning and logistics for large scale meetings, conferences or events, and follow through on execution of successful events.
·Maintain files, update contact information in online databases, including Salesforce.com.
·Assist with special projects and requests, this could include researching industry trends and leaders, monitoring news media for topics of interest, promoting our program work internally through team announcements, monthly meetings or insider stories (EDF's intranet), or tracking our board and donor communications.
·Backup other EDF+Business program assistants as needed.
Qualifications
The Program Assistant should have a proven track record of being highly organized, responsible and results-focused. S/he should be a detail-oriented self-starter who is a strong team player and can also work well with limited supervision. The qualifications for this position include but are not limited to:
- 3+ years of relevant administrative office experience in a business or non-profit setting.
- Excellent communication skills including the ability to communicate obstacles, challenges and ask clarifying questions; strong writing, proofreading and clerical skills.
- Ability to prioritize tasks and activities from several professionals often in a high-pressure environment.
- Ability to exercise discretion and good judgement as some tasks may involve confidential information.
- Ability to support a team of people who regularly travel and are often out of the office.
- Ability to oversee details of complex projects with a high level of accuracy and extreme attention to detail.
- Ability to anticipate challenges before they arise and proactively address issues so situations do not escalate.
- Ability to juggle multiple tasks in a high-pressure environment, and organize information in a thoughtful manner.
- Proficiency in Microsoft Outlook, PowerPoint, Excel and Google Docs/Sheets.
- Experience using Concur, Salesforce.com and Adobe a plus.
Department/ Location
This position will be located in EDF's Boston, MA office.
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Overall Function
The Program Financial Analyst, Health is a key member in ensuring the successful operation of the budgetary and operational control systems for the Health program. The Program Financial Analyst will be asked to organize data, build spreadsheets and financial reports, review contracts and grants, perform financial analysis and projections, and help spot variances and issues in budget making, budget administration, and other program-wide issues and systems. S/he will represent program finances as appropriate to other departments in the organization. The Program Financial Analyst will work with staff throughout the program and in other departments to ensure the production of timely, accurate and insightful financial information.
The Program Financial Analyst, Health will report to the Vice President, Health Program and will work closely with EDF's finance department.
Key Responsibilities
• Works with Vice President, Health Program, program staff, finance staff, and development staff to develop annual budget submission.
• Reviews monthly reports of actual vs. budget results; investigates, analyzes and explains variances from budget for income and expense line items; and advises Director, Finance and Operations on trends and issues of concern.
• Organizes data and create clear and accurate presentations, including spreadsheets, graphics and accurate, insightful summary material.
• Works with Vice President, Health Program, program management, program staff, finance staff and development staff to develop new project/grant budget proposals submitted outside the annual budget process
• Assists Vice President, Health Program with periodic milestone reporting and the completion of annual milestone reports in conjunction with submission of the annual budget.
• Under guidance of the Vice President, Health Program, assists and coordinates on the proper allocation of resources to meet the program's operational priorities.
• Coordinate the hiring of consultants, ensuring process and contracts are in accordance with EDF guidelines, with special attention to potential international issues.
• Serves as one of the program's primary contacts with the finance department, accounting and development staff to insure coordination of financial management efforts and timely resolution of issues.
• Work with staff to ensure that invoices and expenses are coded properly and paid in a timely fashion.
• Oversees local processes for departmental review and coding of expense item; and educate staff regarding the budget process and financial management.
Qualifications
• Bachelor's degree with business management, finance or accounting major and at least four years of finance, accounting, or operations experience required.
• Understanding of non-profit accounting principles and grants management preferred.
• Detail-oriented ability to work with financial data, spot trends, and ensure accuracy.
• Advanced project management and analytical skills.
• A high degree of proficiency in MS Office suite, particularly Excel. Must be able to work with Excel to develop charts and spreadsheets that clearly present data to facilitate decision-making by senior leadership.
• Experience with forecasting, budgeting and reporting software packages.
• Ability to multi-task in a fast-paced environment with changing priorities and tight deadlines.
• Excellent communication skills with enthusiasm for team approach and problem solving.
• Self-motivated, creative and attentive to details.
Location: Washington, D.C.
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OVERALL FUNCTION
Are you passionate about helping teams work together at a high level of excellence? Do you thrive on making sure projects get completed on time in service of critical communications goals? We'd love to hear from you.
Our Marketing and Communications department's Creative Team is searching for an experienced Project Manager to help us execute our ideas, strategies, and plans. If you are expert in creating schedules, recognizing scope, anticipating challenges, wrangling teams, and setting priorities, we want to hear from you. As project manager, you'll work across skillsets and teams to make sure that we maximize our expertise and resources for major communications deliverables, ensuring that EDF puts its best foot forward in branding, fundraising, and advocacy efforts.
KEY RESPONSIBILITIES
- Work upstream with project owners to analyze project goals, objectives, and resources; establish scope, roles and responsibilities, and schedules; and manage day-to-day steps, plans and deliverables to goals and deadlines.
- Clarify and communicate expectations to all stakeholders and contributors.
- Projects may include: Multi-channel content launches; ad campaigns; videos; photo shoots; events; interactive tools; infographics; and complex print projects.
- Facilitate communication within and between project teams to keep daily activities in sync.
- Supply the energy and leadership to keep projects moving in a decentralized, matrixed organization.
- Identify, then resolve or escalate issues that impede teams' progress.
- Maintain consistent and efficient documentation, from recording group decisions to tools and processes.
- Traffic final deliverables to clients and/or other key stakeholders, as well as properly into our Asset Management System.
- Maintain familiarity with overall content inventory, content creation & publishing calendar, and key organizational milestones to help inform and coordinate upcoming projects.
- Fill critical needs in other roles as needed, as we don't have dedicated specialists for every function. This might include light-duty production tasks within video production; simple online coding; photo research and/or online page layouts.
- Take responsibility for the overall cohesion and quality of projects led, including quality assurance.
- Contribute ideas and other help as needed.
QUALIFICATIONS
- Four or more years of experience leading/facilitating complex projects.
- Some staff management experience.
- Thorough knowledge of project phases and common challenges.
- Proficiency with the basics of video, photo, and design production processes and technologies.
- Familiarity with--and aptitude for applying--decision-making and project management processes and frameworks.
- Excellent written and in-person communication skills, including meeting facilitation and follow-up.
- Fierce attention to detail.
- Experience keeping project teams focused, organized and moving while maintaining a professional, congenial environment.
- Ability to facilitate between staff ranging from executive levels through skill-specific specialists.
- Ability to establish and negotiate priorities.
- Knowledge of Basecamp is a plus, but familiarity with similar tools is an advantage.
- Fascination with emerging communications tools, and curiosity about how we can use them to advance EDF's mission.
- Flexibility to take on new roles as the evolution of online media and storytelling technologies leads us in unanticipated directions.
- Commitment to environmental progress is not required, but it will make the work more interesting.
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Overall Function
Reporting to the Senior Director, Major Gifts in the New York office, the Coordinator will be responsible for supporting the Senior Director's efforts to cultivate, solicit, and steward a portfolio of EDF's leadership and principal donors. The Coordinator will be expected to employ the highest standards of a donor-centered approach to fundraising, playing a key role in the solicitation and stewardship of EDF's top donors. This position is a growth opportunity for someone interested in the Development profession and offers the opportunity to work with EDF's senior fundraisers. The Principal Gifts Coordinator will be part of an aggressive and growing Development team.
EDF is committed to the success and growth of fundraising and provides a stellar opportunity to learn the trade from top fundraisers.
Key Responsibilities
- Work closely with Senior Director, Major Gifts and major gifts team to engage top donors; develop deep familiarity with the portfolios and work plans to assist and learn from the officers
- Compose, edit, and proofread talking points for donor meetings, briefings, proposals, stewardship reports and other communications; coordinating with the Donor Communications team, ensuring that donor documents meet the highest standards of writing and that the content reflects EDF's priorities.
- Assist in the timely and accurate preparation for donor and prospect visits.
- Produce individualized acknowledgements and other correspondence for donors, ensuring their accuracy and consistency with EDF's style and messaging.
- Analyze and develop various fundraising reports tracking goals, giving and fundraising activities.
- Participate in donor strategy sessions.
- Respond to donor and staff inquires and other special projects, as assigned.
- Manage special projects, coordinate internal communication and support cross-departmental initiatives that support the fundraising and cultivation process, as assigned.
- Actively manage and oversee Senior Director's calendar and administrative needs as necessary.
Qualifications
- Bachelor's degree required.
- A minimum of three years, relevant experience preferably in a fundraising, nonprofit or academic setting.
- Excellent verbal and written communication skills, including the ability to compose, edit, and expertly proofread correspondence and other documents.
- Strong strategic and analytical skills and the ability to convey complex ideas in writing, with a level of clarity and sophistication expected by our highly integral donors and prospects.
- Excellent interpersonal skills, including the ability to maintain tact, diplomacy, and confidentiality while representing the organization and interfacing with all levels of staff at the national and affiliate offices, as well as with volunteers, donors, and outside vendors.
- High ability to actively listen to colleagues, senior development management and donors to deftly navigate and manage relationships.
- Demonstrated initiative and creativity; the ability to work independently as well as within a team.
- Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Internet research. Experience working with Salesforce, fundraising or relational databases strongly preferred.
- Desire to learn major gifts fundraising.
- Commitment to the mission of Environmental Defense Fund.
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Overall Function
The Executive Assistant provides executive-level support to the office of the CAO (Chief Administrative Officer) in the New York office. The Executive Assistant will support in five key areas: administrative support, project and contract management, research and eventually board management meetings.
Key Responsibilities
- Maintain busy calendar and arrange extensive travel for CAO.
- Develop schedule effectively relative to executive's short-term needs, long-term plan and yearly goals
- Act as coordinator and manage executive's day and maximize efficient use of time
- Prepare executive for meetings including printing documents, collecting supporting documentation and researching background information
- Keep informed about major projects; learn and stay abreast of current priorities as they relate to the executives goals and strategy
- Prepare written communications and correspondence on behalf of the CAO, including research as required
- Answer and screen phone calls and emails. Take messages and field questions as appropriate
- Proofread, edit, and facilitate program-wide documents and reports requiring multiple manager input
- Organize meetings with internal programs as well as outside organizations
- Create and maintain administrative and tickler systems
- Facilitate expense reports, invoices, contracts, and other documents requiring executive's approval
- Professionally handle confidential information including administration and personnel information
- Act as liaison with other internal departments/programs and outside organizations
- Assist other Program colleagues with meetings and special projects
- All other duties and responsibilities as assigned
Qualifications
- At least 7 years' experience supporting a senior-level manager with demonstrable knowledge of impactful schedule management
- Undergraduate degree preferred
- Extremely organized and detail-oriented with a commitment to excellence
- Proficiency with MS Office applications and impeccable technical skills
- High comfort level with numbers and the ability to interpret budgets
- Strong written and oral communication skills. Research-savvy; internet and resource proficient
- Good interpersonal skills, as this job requires frequent interaction with diverse individuals including board trustees and funders
- Ability to create strong relationships, both inside and outside the organization, and represent the program in the most effective and gracious manner
- Poised, confident, self-directed and assertive with high energy, resourcefulness, adaptability and creativity
- Intuitive, with a proactive focus on supporting the goals of the CAO and Program staff
- Formidable coordination ability in true partnership with CAO
- Ability and maturity to manage up as well as down
- Excellent judgment and discretion
- Ability to focus, multi-task, prioritize and meet deadlines in a rapidly moving environment
- Enjoys a team-oriented, fast-paced and entrepreneurial culture
- Knowledge of environmental issues and/or policy is a plus
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This position can be based in New York or San Francisco.
OVERALL FUNCTION
The Senior Director of Donor Engagement develops and oversees the execution of a comprehensive strategy to engage current and prospective major donors through events, travel and volunteer opportunities. They will report to the Vice President for Development and Campaign, oversee a team of nine event and travel professionals, and directly supervise the Director of Events Management, Manager of Donor Engagement and Donor Engagement Coordinator. The senior director will work closely with the Development Leadership Team, Major and Principal Gift Officers, Development research staff, the Director of Trustee and Board Relations, and program staff to create and implement strategies for donor engagement. They will oversee the management of new volunteer groups and play a significant role in building the major gifts pipeline for the organization, including working with colleagues in Marketing to engage prospective donors through social media and other digital channels.
KEY RESPONSIBILITIES
- Manages a team of nine event and travel professionals
- Directly supervises the Director of Events Management, Manager of Donor Engagement and Donor Engagement Coordinator
- Develops strategy for and oversees the execution of a comprehensive events and travel program
- Oversees the management of new volunteer groups
- Contributes to the organizational strategy to build the major gifts pipeline
- Proactively seeks input from and collaborates with principal and major gift officers
- Communicates donor engagement strategy and progress within EDF
- Contributes to digital engagement strategy for prospective donors
- Sets clear metrics for program success, measures progress, and makes strategy changes
QUALIFICATIONS
- Bachelor degree required. Advanced degree preferred.
- 12+ years of combined experience in fundraising and related fields
- Managerial experience
- Demonstrated understanding of current trends in fundraising
- Experience managing high level donor events and international travel
- Extensive experience working with Principal and Major Gift Officers
- Experience interacting with and managing high level volunteers
- Demonstrated ability to communicate complex issues in a clear and compelling manner
- Experience managing complex 6-figure budgets
- Strategic ability and big-picture problem-solving capacity
- Familiarity with environmental issues
- Flexibility and sense of humor
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Senior Air Quality Scientist
Austin, TX (flexible for other EDF offices)
Term:This is a 2-year position. Upon conclusion of the term, the term may be renewed based on funding and programmatic need.
Overall Function
The Senior Air Quality Scientist will be a core member of an interdisciplinary team working to demonstrate and scale hyperlocal air quality assessments patterned on the work of EDF and partners using Google Street View cars (See Apte et al. 2017, ES&T). The Senior Air Quality Scientist will provide scientific leadership and contribute to the team's goal of accelerating the adoption and impact of air pollution mitigation strategies in diverse geographies by refining hyperlocal data collection, analysis and presentation approaches. A priority is the integration of measurements with air quality models or other methods to enable attribution of fine-scale air pollution enhancements to specific sources. This work is expected to result in scientific publications, as well as "in-house" analyses for use by other staff and written materials aimed at policy makers, journalists, and the public at large.
The Senior Air Quality Scientist will report to the Associate Chief Scientist and be based in Austin, Texas, although the location is negotiable.
Key Responsibilities
- Provide expert scientific guidance to EDF's air quality research portfolio and program/executive-level strategic decisions
- Analyze and interpret hyperlocal air pollution data to characterize emission sources that give rise to fine-scale air pollution hotspots (source attribution)
- Develop quantitative metrics that enable characterization of fine-scale air pollution data across communities
- Recommend optimal combinations of mobile and stationary monitoring to support hyperlocal air quality insights
- Coordinate research projects conducted by other organizations in collaboration with EDF (e.g. universities and outside contractors)
- Lead efforts to convene worldwide experts to facilitate discussions of science advancements and emerging issues related to air quality science
- Synthesize scientific results and insights from recent literature and communicate that information to a multi-disciplinary team, including EDF scientists, policy experts, and corporate and community partnership specialists, as well as external partners
- Publish papers for publication in peer-reviewed journals, and write reports/fact sheets/blog posts for general audiences on the topic of focus
- Represent EDF externally, including scientific conferences and workshops, meetings with community groups and advocacy organizations, policy makers, and the media
- Support EDF's development team, including communicating with donors and foundations and writing proposals to secure funding
- Manage additional staff
Qualifications
- Ph.D. in Atmospheric Science or a relevant specialty in the natural sciences, engineering, or environmental studies
- Five to ten years or more work experience in policy-relevant air quality research
- Interest in relating scientific research to real-world policy and in bridging the worlds of advocacy and academia
- A passion for environmental protection, a commitment to rigorous analysis, creativity (and a dose of pragmatism) in the real-world application of scientific theory to practice, and knowledge of relevant environmental policy issues
- Conduct independent research and publish regularly in peer-review literature
- Extensive contacts within scientific community
- Ability to work at the cutting-edge of air quality science and remain up-to-date with scientific literature
- Excellent written and oral communication skills
- Ability to convey scientific concepts to non-scientists
- Ability to collaborate effectively with diverse colleagues in a fast-paced environment
- Intellectual agility and comfort with working across disciplines and learning new skills (on-the-job training will be provided to familiarize the successful candidate with media and policy skills and issues)
- Self-direction, independence of mind, and efficient time management
- Strong quantitative skills (statistical analysis, modeling, spatial analysis)
- Exceptional personal organization and attention to detail
- Willingness to travel.
Location
This position will be located in the Austin, TX office or another agreed upon EDF office.
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This Development Assistant position is based in London, UK.
Overview of EDF
EDF is an affiliate organisation of Environmental Defense Fund (EDF), a leading international non-profit organisation, which, since 1967, has used a unique combination of science, economics, law and advocacy to win practical solutions to difficult environmental problems. EDF employs over 650 people world-wide and works closely with academics and researchers from numerous international institutions. Our global budget is over $200m per annum and our funding is from individuals, foundations and a limited number of Government grants.
Hallmarks of EDF's approach include working across the political spectrum. We focus on positive solutions, investing in science, data analysis and new technologies, as well as employing lawyers and economists to help design solutions and we run professional advocacy campaigns. We engage in partnerships across the private sector, although, as we do not accept corporate donations, we do not take money from the companies with which we work.
Brief Description of Role
The Development Assistant will report to the Director of Development, Europe. Responsible for supporting the Director of Development to cultivate, solicit, and steward EDF's community of major donors and prospects in Europe, you will also support the wider development function of EDF Europe's office.
The Development Assistant in London will be part of a bigger Development team, which sees staff located across the USA, as well as China and Mexico. With excellent interpersonal and organisational skills, you will be expected to help EDF maintain high standards of cultivation and stewardship in regard to our European prospect constituency. This position is a great opportunity to join a dynamic team and a growth opportunity for a candidate interested in the Development profession.
EDF is committed to the success and growth of all its staff, and this role provides a wonderful opportunity to learn the trade.
Duties and Responsibilities
- Work with the Director of Development to engage our top donor and prospect constituency in Europe, and develop a good knowledge of the prospect portfolio and work plan.
- Assist the Director of Development in preparing briefings and talking points for donor meetings, including proposals, stewardship reports and related communications.
- Assist the Executive Director's Office of EDF Europe with relevant donor information and development needs.
- Aid in the timely and accurate preparation of donor and prospect visits and ensure tasks are completed in a timely manner.
- Help prepare acknowledgements and other correspondence for donors, ensuring accuracy and consistency with EDF's style and messaging.
- Book travel requirements through EDF's preferred agency and ensure expenses are submitted on time.
- Ability to work on multiple tasks and prioritise competing deadlines.
- Conduct outline research on donors and prospects for strategy and planning purposes.
- As relevant, co-ordinate with the Donor Communications team, to ensure donor documents meet EDF's high standards of writing and that the content reflects priorities.
- Act as a liaison with Development, Program and Finance colleagues.
- Participate in department-wide initiatives, projects, meetings, retreats and events.
- Respond to internal and external enquiries as required.
- Create and maintain donor stewardship and gift administration information in EDF's donor database (Common Ground).
- Create and run reports to track and manage gift and donor activities, as required.
- Assist with donor recognition initiatives.
Requirements:
- Bachelor's degree required or equivalent experience.
- A minimum of two years relevant experience, preferably in a fundraising, nonprofit or academic environment.
- Excellent verbal and written communication skills, including the ability to compose, edit, and proof-read correspondence and other documents.
- Warm interpersonal skills, able to actively listen and operate with tact, diplomacy, and confidentiality, while representing the organisation and interfacing with all levels of staff, volunteers, donors, and external audiences.
- Ability to work closely with colleagues from different departments across our EDF network as part of a cohesive team.
- Excellent organisational and time management skills and a positive self-starter attitude.
- Resourceful, able to work independently as well as within a team.
- Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
- Experience using fundraising databases. (EDF uses Salesforce / Common Ground.)
- Some flexibility will be needed, as the post holder may occasionally be required to work outside of normal office hours.
- Commitment to the mission of Environmental Defense Fund.
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Overall Function
The Program Coordinator will provide operational, administrative, and targeted programmatic support to the US Climate team, supporting a broad range of initiatives with an immediate focus on tracking and helping execute projects related to federal and state climate action. The position, based in Washington, D.C., will report to the Vice President, US Climate.
Key Responsibilities:
The Program Coordinator will provide comprehensive operational and administrative support for the US Climate Team, developing strong systems and managing ongoing projects to facilitate successful pursuit of the team’s objectives. Responsibilities include:
- Draft and approve contracts, process expenses and financial invoices, help to manage consultants within the EDF system
- Track program expenditures, milestones, and key deliverables against budget and grants, assist in updating monthly financial and programmatic reports, and work with the program financial analyst and other key staff to identify and rectify variances or other concerns
- Coordinate the Vice President’s meeting and travel schedule, and maintain calendar in Outlook. Support scheduling and administrative priorities of other senior staff as needed. Book conference rooms and video conferencing services as required
- Serve as the VP’s liaison to various internal and external constituencies, including screening correspondence and keeping the executive informed of all time-sensitive matters
- Assist senior staff as needed in preparing for meetings and appointments with donors, Board Members, staff and external constituents, securing information and supporting materials from other departments
- Manage travel booking (air, hotel, and ground transportation) for senior staff as needed and assist in resolving logistical travel issues, prior to and during travel
- Organize and attend team meetings; coordinate and communicate logistics for staff; prepare agenda drafts and background; work to ensure follow-up actions
- Assist project leads in utilizing systems to facilitate internal communications around key projects
- Coordinate closely with Development liaison to monitor and track all development activities
- Conduct research; draft, review, edit documents; create and implement systems for tracking and managing information and relationships
Qualifications
- Bachelor's degree with at least three years of experience
- Demonstrated project management, organizational, and logistical skills
- Ability to manage multiple projects, tasks, and deadlines concurrently and prioritize seamlessly where needed
- Ability to be responsive, focused, and calm while juggling multiple requests in a fast-paced environment
- Excellent research, written, and oral communication skills
- Demonstrated ability to work independently and collaboratively, anticipating issues and resolving conflicts
- Ability to work productively and collaboratively with colleagues located in multiple offices and time zones, and with key external stakeholders
- Strong Microsoft Outlook, Word, Power Point, and Excel skills
- Ability to track expenses and monitor a budget
- Ability to adeptly handle confidential information, with proclivity for discretion and tact
- Exceptional organizational skills and attention to detail
- Enthusiasm for providing operational leadership and building functional systems
- Interest in EDF’s organizational mission, and our work in Climate specifically
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Project Manager, Youth Council Program
EDF's Health Program is committed to improving the public's health by dramatically reducing exposure to toxic chemicals and pollution increasingly linked to chronic disease risks that are rising in the U.S. population. We work on a range of legislative, regulatory, scientific, and market-oriented projects aimed at reducing exposures and improving public health.
Overall Function
The Project Manager, Youth Council Program will be responsible for providing program and administrative support for EDF's Houston Environmental Health Youth Council program, and for other community outreach projects in Houston as needed. Under the supervision of the Health team's Air Pollution Policy Manager, this person will support project management of all partners involved in the Youth Council program, and will be the primary point of contact coordinating with high schools, school districts, and other project partners (such as the Health Museum in Houston and Rice University) participating in the program. He/she will facilitate program implementation in close coordination with administrative staff and faculty at the high schools. The Coordinator will also serve as the main point of contact for a program evaluation consultant, and will facilitate access to high school partners and other resources as needed for program evaluation.
Key Responsibilities
- Serve as EDF's liaison to 3 Houston-area high schools, working closely with school administrators to support implementation of the Houston Environmental Health Youth Council program. This includes:
- Work with school administrators to facilitate program set-up, including contract processing, faculty recruitment, curriculum delivery, and other logistics.
- Work with administrators and faculty to ensure that schools fulfill deliverables for the Youth Council program in a quality and timely manner.
- Support school administrators and faculty with facilitation of "Town Hall Meeting" student project.
- Problem-solve as needed to support program facilitation under the supervision of the Policy Manager.
- Support Policy Manager and program evaluation consultant in grant reporting to funders.
- Serve as EDF's Liaison with the Health Museum in Houston, working closely with museum staff to support implementation of an interactive museum exhibit and curriculum module to educate, inspire, and engage youth on the impacts that climate and air pollution has on the human body.
- Project manager will be responsible for ensuring that program deliverables are delivered in a quality and timely manner.
- Support EDF staff scientists in implementation of a guest speaker series at participating schools.
- Support Communications Manager with implementation of an annual environmental health-themed video contest at participating schools.
- Connect with experts and develop new partnerships on youth environmental health education, integrating new knowledge into EDF program work and serving as the Health team's point person on youth education and outreach.
- Support EDF staff in communicating key science & policy expertise with new and established community ambassadors, especially youth.
- Communicate information regarding EDF program work in written or oral format, including experience using social media.
- Support EDF with community outreach on other projects.
Qualifications
- Bachelor's degree, or equivalent work experience, in education, public health, environmental science, event planning, social work. Master's degree preferred.
- At least four years of professional experience in education, community outreach, non-profit or government-related positions with a B.A./ B.S., or advanced degree with at least two years' experience.
- Demonstrable people and project management skills.
- Capable of working with a diverse set of stakeholders and within strategic coalitions.
- Demonstrated written and oral communication skills.
- Bilingual (English/Spanish) desirable.
- Experience with school and/ or local government administration, teaching, and/ or community outreach in disadvantaged communities, and familiarity with environmental and/or public health concepts.
- Experience administering contracts, grant agreements or invoices in a government or non-profit setting is desirable.
- Demonstrated ability to manage projects independently under broad, results-based direction from supervisor.
- A self-starter with the ability to think strategically.
- Must have own transportation, as job responsibilities will require some local travel to schools and partner offices within the greater Houston area.
Term
2 years term position
Department/Location
This position is remote in Houston in the Environmental Health program.
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Overall Function
Environmental Defense Fund is seeking a full-time, highly-motivated and hands-on Human Resources Business Partner (HRBP) who has a solid foundation in all strategic and functional aspects of Human Resources. The position is located in EDF’s San Francisco office and will report directly to the Senior Director, Global, based in New York.
The HRBP serves as a consultant and strategic partner to program and/or department management on human resources issues both domestic and international. The HRBP will need to critically assess and anticipate HR-related needs and be able to communicate these needs proactively between program/department management and HR, to develop integrated solutions. The HRBP will formulate partnerships across the HR function including recruiting, compensation, benefits and learning and development to deliver value-added service to management and employees that reflect the strategic goals of the organization.
Key Responsibilities include (but not limited to):
- Collaborate with program/department leadership to leverage a strong knowledge of business operations and people practices while strategically and proactively managing assigned client relationships
- Provide on-going, high-level human resources advice in relation to program and organizational goals while reinforcing culture, mission and values of EDF
- Participate in establishing overall goals, objectives and measurable outcomes as they relate to program/department partners
- Lead and facilitate planning, implementation and communication of significant change, especially as it affects employees in assigned groups
- Work with functional HR teams to determine the effectiveness of HR programs and policies; recommend improvement to policies, programs, and procedures to improve human resources and programmatic operations
- Guide management and staff on questions and issues regarding general employee relations, counseling employees concerning work-related issues, as well as interpreting and applying company policies, procedures, practices, benefits, salary changes, etc.
- Proactively manage and resolve complex employee relations issues. Conduct effective, thorough and objective investigations
- Consult with managers to provide day-to-day performance management guidance to include coaching, counseling, career development, disciplinary actions, etc.
- Identify and recommend opportunities for increased effectiveness of current and diversity outreach recruiting programs
- In conjunction with other HRBPs, ensure that policies and procedures are implemented consistently across all programs / departments, serve as an employee champion and change agent
- Maintain in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. Partners with internal and external legal department as needed/required
- Keep abreast of current EEO guidelines, human resources legislation and regulations, as well as changes in the human resources field.
Qualifications
- Minimum of 8 - 10 years’ experience in a human resources generalist role, with demonstrated experience working with diverse business units and across several HR disciplines including: organizational change, employee relations, diversity, performance management, recruiting, compensation
- Bachelor’s degree required; advanced degree preferred
- Firm understanding of human resources policies and procedures
- Exposure to international human resources issues including recruiting, employment practices and expatriate policies and programs is highly desired
- Excellent relationship management, consultative and project management skills
- Excellent organizational, interpersonal and communication skills (written and oral).
- Ability to take initiative, make decisions, multitask, meet deadlines and work well under pressure.
- Self-starter with high energy; ability to work independently and as part of a team.
- Positive attitude and ability to remain flexible in an evolving environment.
- Good judgment to manage sensitive and confidential matters.
- Proficiency in MS Word, Excel, and Outlook; knowledge of HRIS and applicant tracking systems preferred (Workday a plus).
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Overall Function
The Human Resources Specialist provides administrative and project support to the Human Resource Business Partners (HRBPs) as well as secondary support to the entire HR team. The HR Specialist is based in EDF’s New York City office and reports to the Senior Director, HR Business Partner in New York.
Key Responsibilities
HRBP support
- Provide daily general administrative support to HRBPs including special projects, communications, and other duties as needed and assigned
- Under the direction of the HRBPs, process all Personnel Action Forms, ensure that all forms are processed in a timely fashion within the HRIS system
- Process invoices; submit expenses and American Express statements for payment for HRBP team
- Maintain HR related vendor contracts/agreements (including consulting firm, third party administrators, consultants, etc.)
Onboarding
- Working in conjunction with the HRBPs and members of the recruiting team, manage and oversee the on-boarding process of new employees including:
- Data entry to hire new employees into the Workday HRIS system
- Manage process with office managers outside of NY, San Francisco and Washington DC to ensure I-9 forms are correctly completed and compliant
- Ensure that all new hires forms are delivered to appropriate parties within three days of hiring (HRIS, payroll, benefits)
- Provide support for new hire candidates/employees throughout the complete employee lifecycle (inclusive of onboarding and post-boarding).
- Perform regularly scheduled audits to ensure all I-9 forms are compliant
Exits and Terminations
- Provide voluntary terminations with exit interview materials, including benefits information, key contact information and termination check-list
- Perform exit interviews for specific exits, record and relay necessary information to HRIS and appropriate HRBP
Alumni Network Program
- Maintain Alumni Mailbox including invitations, verifying number of subscribers, verifying and approving member sign-ups
- Provide regular updates to ensure membership is increasing
- Coordinate with alumni newsletter web team to develop implement new additions to the newsletter
Qualifications
- Bachelor’s degree or equivalent work experience
- Minimum 3 years administrative support experience; experience in a human resources department preferred
- Ability to maintain confidentiality and exercise discretion
- Ability to work in a fast-paced, ever-changing environment and maintain confidentiality
- Excellent interpersonal and communication skills (written and oral)
- Superior time management skills; ability to multi-task, prioritize and meet deadlines
- Detail-oriented with strong organizational and proofreading skills
- Self-starter with high energy, who possesses a sense of urgency and works well under pressure
- Ability to work independently and as part of a team
- Proficient with MS Office (Word, Excel and PowerPoint)
- Familiarity with iCIMS and Workday a plus,
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Overall Function
Environmental Defense Fund is seeking a full-time, highly-motivated and hands-on HR Senior Manager who has a solid foundation in all functional aspects of Human Resources. The position is located in EDF's Washington, DC office and reports directly to the Senior Director, Human Resources Business Partner. The Sr Manager will drive key HR initiatives to the leadership team and employees throughout all EDF's offices, and will play a key role in achieving EDF's strategic goals by identifying top talent, promoting a high performance culture, and handling day-to-day generalist responsibilities.
Key Responsibilities
- The successful candidate will execute HR functions that support the development of the organization and build the positive reputation of the department with employees, senior management, and outside vendors.
- Develop and implement strategy to support the HR functions.
- Manage and maintain HR processes in order to execute day-to-day operations.
- Facilitate and support successful HR projects.
- Provide assistance to staff regarding employee relations, counseling employees concerning work-related issues, as well as interpreting and applying company policies, procedures, practices, benefits, salary changes, etc.
- Ensure the HR programs are effective and in compliance within organization.
- Support performance review program to ensure effectiveness, compliance and equity within organization.
- Recommend improvement to policies, programs, and procedures to improve human resources operations.
- Keep abreast of current EEO guidelines, human resources legislation and regulations, as well as changes in the human resources field.
- Identify opportunities for increased effectiveness of current HR programs.
- Utilize HRIS and applicant tracking system (e.g., Workday and iCims).
- Other duties as assigned.
Qualifications
- At least 8+ years of relevant work experience in human resources, preferably in a small firm (e.g. up to 500 employees), advance degree with at least 6+ years of experience.
- Positive attitude and ability to remain flexible in an evolving environment.
- Excellent organizational, interpersonal and communication skills (written and oral).
- Ability to take initiative, multitask, meet deadlines and work well under pressure.
- Self-starter with high energy; ability to work independently and as part of a team.
- Knowledge of Federal, state and local laws and regulations.
- Exceptional problem-solving skills with a strong attention to detail, excellent time management and organizational skills, project management ability, and the ability to prioritize work.
- Big picture and forward thinker with ability to develop recommendations for improving and streamlining existing processes.
- Action oriented, hands-on, able to work independently and with a sense of urgency; possesses ability to juggle multiple deadlines and initiatives.
- Strong follow-through skills and the ability to be the driving force behind the completion of HR projects.
- Highest level of professionalism and communication skills with the ability to maintain confidentiality.
- Ability to work independently and as part of a team.
- Proficiency in the use of PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
- Familiarity with iCIMS and Workday a plus.
- HR certification preferred.
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Essential Functions:
- Work closely with the Director of Donor Stewardship and Gift Administration to manage goal-related initiatives, ensure compliance with policies, monitor and report on metrics, manage workflows, create documentation and perform administrative tasks.
- Act as a liaison with development, program and finance colleagues to coordinate complex projects brought about due to process or procedural changes and technological upgrades.
- Communicate with vendors, stakeholders, and other interested parties.
- Ensure that project tasks are completed in a timely manner.
- Maintenance of a complete library of donor stewardship and gift administration processes, procedures, policies, and guidelines.
- Manage the timely exchange of stewardship and gift administration information between program staff, development colleagues and others as it pertains to donor relations.
- Support donor stewardship and gift administration efforts as needed.
- Participate in department-wide initiatives, projects, meetings, retreats and events.
- 20% or less of travel is expected for this position.
Stewardship& Gift Administration:
- Create, maintain and improve donor stewardship and gift administration information in Salesforce (fundraising database).
- Create, run, and distribute reports to track and manage donor stewardship and gift administration initiatives.
- Produce quarterly and interim gift administration reports.
- Develop and implement workflow systems to enhance efficiency of donor stewardship and gift administration through use of internal tools and Salesforce.
Donor Acknowledgement & Recognition:
- Coordinate all aspects of donor acknowledgements, including pulling and editing of lists and ensuring acknowledgements are promptly noted in Salesforce.
- Draft a variety of written materials including correspondence to donors and new acknowledgement templates.
- Assist with donor recognition initiatives
Required Education & Experience:
- Bachelor's degree is required.
- At least 2 years relevant work experience or an advanced degree with 1 year of related experience.
- Experience with fundraising databases and report-writing software strongly preferred. Salesforce or Common Ground is a plus.
- Experience with project management software preferred.
- Excellent organizational and time management skills, self-starter attitude.
- Eagerness to work in a fast-paced work environment -- and ability to get up to speed quickly, solve problems independently, and juggle multiple assignments.
- Strong oral and written communication skills.
- Motivation to develop relationships and work collaboratively across the department and organization.
- Proficiency in the use of PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).
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Overall Function:
Reporting to the Senior Manager, Talent Acquisition, the Senior Specialist, Intern and Fellow Program Manager will develop, manage, and maintain all aspects of EDF's Intern/Fellowship Program. The Sr. Specialist will support all departments in securing the best available diverse talent, expand resources to support programs, provide a recognized education for future environmentalists, and develop stronger relationships with academic institutions. The role is high volume and busy during the spring/summer months with onboarding and Intern Program Management.
Key Responsibilities:
- Manage the EDF Internship/Fellows Program - onboarding, funding and recruitment from job sites and university programs
- Draft job descriptions, screen/interview/evaluate candidates, perform reference checks, extend offers, and complete all required forms and documentation for new hires
- Oversee management of the EDF Intern Ambassadors, including recruiting of ambassadors, designating team leaders, and managing the event budget
- Develop structure (strategies, policies and procedures) that identifies EDF as an employer of choice
- Identify opportunities for increased effectiveness of diversity outreach recruiting programs
- Build, cultivate and expand relationships with academic institutions
- Attend career fairs, etc. as appropriate to develop EDF's brand as necessary
- Collaborate with colleagues to develop a structured support program that includes brown bag lunches, specific training sessions and lunches with our President, Fred Krupp
- Assess management and program feedback, review exit survey results and incorporate program recommendations to enhance/streamline programs and identify/implement efficiencies
- Conduct onboarding and offboarding requirements for all interns and fellows
- Extend Intern or Fellow contracts as need and make job description changes
- Utilize HRIS and applicant tracking system (i.e. Workday, iCIMS)
- Keep abreast of current EEO guidelines, human resources legislation and regulations, as well as changes in the human resources field
- Assist with other HR-related tasks as assigned
Qualifications
- Minimum of 4+ years' experience supporting high volume recruiting in a fast paced HR environment/Academic Program management experience a plus
- Bachelor's degree in Human Resources, related field or equivalent work experience
- Interviewing skills and placement
- Experience using tactical and administrative skills for an internship program or other academic program
- Experience with managing budgets/funding allocations
- Ability to juggle multiple tasks and deadlines
- Expert administrative and organization skills
- Ability to take initiative, meet deadlines and work well under pressure
- Ability to work independently and as part of a team
- Proficiency in MS Word, Excel, and Outlook; knowledge of HRIS and applicant tracking systems
- Interest in EDF's mission and business objectives preferred
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The in-house legal team is responsible for managing legal risk for the organization as well as its affiliate entities. As the organization grows, this team plays a critical role in ensuring that all of EDF's work and operations are compliant with laws and regulations. The in-house team is laying the foundation for the organization to continue expanding.
Overall Function
The Associate Corporate Counsel will be an in-house corporate generalist primarily focused on the drafting, negotiation and review of contracts and grants and supporting the organization on various legal projects as necessary for Environmental Defense Fund and its affiliate entities.
Key Responsibilities
· Review and negotiate all forms of contracts, including grants, service agreements, non-disclosure agreements, memoranda of understanding and third party agreements with vendors and partners.
· Advise various programs and departments on legal issues and risk mitigation strategies relating to contracts being reviewed and negotiated.
· Assist the Corporate Counsel in managing outside counsel, including regarding operations in foreign countries and expansion to new foreign locations.
· Assist the Corporate Counsel with complex or sensitive issues facing the organization while effectively and efficiently utilizing resources such as administrative personnel, outside counsel or experts, if required.
· Provide support for corporate governance matters, including drafting board resolutions.
· Assist the Corporate Counsel in implementing and improving on organization-wide policies aimed at risk-reduction.
· Manage various other legal projects and duties as required by the Corporate Counsel, and as driven by organizational needs.
Qualifications
· Law degree
· Active Bar membership
· More than 5 years working experience in practice area
· Applies specific professional level functional knowledge to solve problems requiring the identification and analysis of moderately complex variables. The in-house legal team is responsible for managing legal risk for the organization as well as its affiliate entities. As the organization grows, this team plays a critical role in ensuring that all of EDF's work and operations are compliant with laws and regulations. The in-house team is laying the foundation for the organization to continue expanding.
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Overview:
EDF has grown significantly over the past five years, leading us to a transition point for internal communications. With more staff working in more locations around the world, we need more focus on maintaining our organizational alignment, connection and culture. The Senior Manager will be at the center of that effort, working closely with senior leaders and staff across the organization.
Current communication channels include an intranet, Slack, quarterly vcons and an annual staff retreat. The Senior Manager will guide a major upgrade to the intranet, and will explore adding other channels as resources allow.
The Senior Manager works from our New York office, reports to the AVP of Digital Products and Strategy and manages one direct report, a Content Editor.
Responsibilities:
· Build strong partnerships with the Chief of Staff, Chief Administrative Officer, SVP/MarComm and key personnel in HR and IT, to ensure smooth coordination and clear prioritization of leadership messages and initiatives.
· Support key organizational initiatives by creating and executing multi-channel internal communications plans. Initiatives will include everything from major environmental news to roll-outs of new systems to staff.
· Develop a strategy for how the various internal communications channels work in concert to support our goals, and identify and pursue opportunities to improve and add platforms as appropriate.
· Engage all employees in EDF's values and culture by overseeing a multi-channel content and marketing strategy. This includes managing the content programming committee for the annual all-staff retreat, chaired by the SVP/MarComm.
· Foster productive connections between employees outside of their usual circles, through content development and community management across all internal communications channels.
· Cultivate relationships throughout the organization, in order to uncover communications needs, and be able to elevate concerns and sentiment to leadership as appropriate.
· Measure the impact of internal communications and use the insights to improve effectiveness.
· Promote trust in EDF's internal communications by ensuring that all information on internal channels is correct, up-to-date and follows EDF brand guidelines.
Qualifications:
· 5+ years of relevant communications experience, focused on creating and executing strategic communication plans and content strategies.
· Strong communication skills, both spoken and written, formal and informal, including excellent listening skills and sensitivity to how people with different perspectives may interpret one's communications.
· Experience conducting internal communications and community management, preferably in a diverse, multi-regional organization.
· Demonstrated ability to manage multiple senior stakeholders, and to build rapport with employees at all levels of an organization, from senior executives to entry-level staff.
· Experience managing an employee or guiding the work of others.
· Experience working in a cross-functional organization.
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Overall Function
As a key member of the Energy Program, the Financial Analyst will help develop, track and analyze Program budgets and fund-raising proposals, will organize and present complex financial data for reporting and decision-making, and will oversee all financial processes for the program. This requires organizing the data, build spreadsheets and financial reports, review contracts and grants, perform financial analysis and projections, reconcile variances, and resolve any issues. S/he will also take the lead on the Program's annual budget submission. S/he will pursue continuous improvement in reporting and processes used to monitor budgets, and present complex financial data for decision-making to both financial and non-financial audiences.
The position will report to the Senior Program Financial Manager, Energy Program and will work very closely with EDF's Finance Department.
Key Responsibilities
- Work with the Energy Program to produce timely month-end reports of actual vs. budget results, ensuring accuracy and completeness; investigate, analyze and explain variances from budget for income and expense line items, and advise managers and finance staff on trends, opportunities for improvement, and issues of concern.
- Organize data and create clear and accurate presentations, including spreadsheets, graphics, and insightful summary material.
- Assist in the preparation of grant proposals and financial reports for funders;
- Assist in the preparation of grant financial reports for funders; identify variances and issues in grant-level budget management, and advise program managers and project staff on solutions.
- Work with program management, program staff, finance staff and development staff to assist in the development of the Program's annual budget submissions.
- Serve as the Energy Program's primary financial contact within the organization to insure coordination of financial management efforts and timely resolution of issues.
- Coordinate with cross-programmatic staff using Energy Program funding to ensure resources are being used appropriately.
- Approve Energy Program invoices, ensure the proper coding of expense items, and review other organizational and Program-specific financial and operational processes.
- Assist in educating staff on budgetary, operational, and financial policies and processes. Participate both in program meetings and finance departmental meetings and trainings.
- Assist with new hire on boarding and educate staff on team procedures including the budget process.
- Perform ad-hoc financial analytics that will provide decision-making support on strategic initiatives.
- Collaborate with the team's program assistants, currently four staff located in two different offices. Assist in coordination of work flow between program assistants and program staff.
- Assist with new hire on boarding and educate staff on team procedures including the budget process.
- Identify and advise on the reallocation of resources as appropriate. Coordinate with the Manager, Oil & Gas Program on the proper allocation of resources to meet the program's operational priorities.
- Coordinate the hiring of consultants, ensuring process and contracts are in accordance with EDF guidelines, with special attention to potential international issues.
Qualifications
- Bachelor's degree in Business Administration, Finance, or Accounting
- Minimum 4 years of progressive experience in a Finance and Accounting department within a non-profit organization with a B.A., or advanced degree with at least 2 years' experience. International non-profit experience is a plus.
- Demonstrated familiarity of GAAP; thorough understanding of non-profit accounting principles and grants management. Government grant reporting is a must.
- Proven knowledge of budgeting, forecasting, and reporting: the ability to perform complex financial analysis and to create insight from a large-scale general ledger.
- Detail-oriented: the ability to spot trends and ensure accuracy.
- Experienced in MS Office Suite, with excellent Excel skills: the ability to develop formulas, charts and spreadsheets that clearly present data to facilitate decision-making by management.
- Excellent communication, interpersonal, and diplomatic skills: the ability to effectively liaise with colleagues in a diverse environment.
- Solid organizational and problem-solving skills: the ability to be flexible under pressure with changing priorities, and perform well in a fast-paced team environment.
- Self-motivated: the ability to work productively and independently.
- Experience with forecasting, budgeting and reporting software packages a must.
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This position can be based in New York City or San Francisco.
Brief Description
The Principal Gifts Coordinator will report to the Director of Major Gifts in either the San Francisco or New York office. The Coordinator will be responsible for supporting three major gifts officers' efforts to cultivate, solicit, and steward a portfolio of EDF's leadership and principal donors. This position is a growth opportunity for someone interested in the Development profession.
Overall Function
The Principal Gifts Coordinator will be part of an aggressive and growing Development team. Reporting to the Director of Major Gifts based in the San Francisco office, the Coordinator will be responsible for supporting the three major gifts officers' efforts to cultivate, solicit, and steward a portfolio of EDF's leadership and principal donors. The Coordinator will be expected to employ the highest standards of a donor-centered approach to fundraising playing a key role in the solicitation and stewardship of EDF's top donors. This position is a growth opportunity for someone interested in the Development profession and offers the opportunity to work with EDF's fundraisers. EDF is committed to the success and growth of fundraising staff and provides a stellar opportunity to learn the trade from top fundraisers.
Key Responsibilities
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Work closely with the major gifts officers to engage top donors; develop deep familiarity with the portfolio and work plan to assist and learn from the gift officers.
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Compose, edit, and proofread talking points for donor meetings, briefings, proposals, stewardship reports and other communications; coordinating with the Donor Communications team, ensuring that donor documents meet the highest standards of writing and that the content reflects EDF's priorities.
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Assist in the timely and accurate preparation of donor and prospect visits.
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Produce individualized acknowledgements and other correspondence for donors, ensuring their accuracy and consistency with EDF's style and messaging.
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Analyze and develop various fundraising reports to track goals, giving and fundraising activities.
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Conduct initial research on donors and prospects and create a portfolio of information for strategy and planning process.
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Participate in donor strategy sessions.
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Respond to donor and staff inquires and other special projects, as assigned.
Qualifications
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Bachelor's degree required.
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A minimum of 3 years relevant experience preferably in a fundraising, nonprofit or academic setting.
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Excellent verbal and written communication skills, including the ability to compose, edit, and expertly proofread correspondence and other documents.
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Strong strategic and analytical skills and the ability to convey complex ideas in writing, with a level of clarity and sophistication expected by our highly integral donors and prospects.
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Excellent interpersonal skills, including the ability to maintain tact, diplomacy, and confidentiality while representing the organization and interfacing with all levels of staff at the national and affiliate offices, as well as with volunteers, donors, and outside vendors.
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High level of ability to actively listen to colleagues, gift officers and donors to deftly navigate and manage relationships.
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Demonstrated initiative and creativity; the ability to work independently as well as within a team.
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Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Internet research. Experience working with Salesforce, fundraising or relational databases strongly preferred.
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Desire to learn major gifts fundraising.
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Commitment to the mission of Environmental Defense Fund.